JOB IN CANADA
Office Administrator Needed In Canada By Cabinet Arts Ltd
Cabinet Arts Ltd is a leading [industry/sector] company committed to excellence in [brief description of company mission]. We are seeking a proficient and organized Office Administrator to join our team and contribute to our office’s smooth and efficient operation.
Job details
- Location: Leduc, AB
- Salary: 28.00 hourly / 30 to 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 to less than 7 months
Work setting
- Urban area
Responsibilities:
- Manage office operations and administrative activities to ensure a well-organized and efficient workplace.
- Greet visitors, answer and direct phone calls, and handle inquiries professionally and courteously.
- Coordinate and schedule appointments, meetings, and conference rooms, and assist in preparing meeting agendas or materials.
- Maintain office records, files, and databases, ensuring accuracy, confidentiality, and ease of retrieval.
- Handle incoming and outgoing correspondence, emails, and mail distribution promptly and efficiently.
- Manage office supplies inventory, place orders, and ensure adequate stock levels while minimizing unnecessary expenses.
- Assist in coordinating travel arrangements, accommodations, and logistics for staff when required.
- Support HR functions such as onboarding new employees, maintaining personnel records, and managing office policies and procedures.
- Collaborate with other departments to facilitate efficient communication and coordination of administrative tasks.
- Assist in organizing company events, celebrations, or special projects as needed.
Requirements:
- Proven experience (X years) as an Office Administrator, Administrative Assistant, or in a similar role.
- Proficiency in MS Office (Word, Excel, Outlook) and other office management software.
- Strong organizational and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication abilities along with a professional demeanor.
- Ability to prioritize tasks, work independently, and handle confidential information with discretion.
- A proactive approach to problem-solving, flexibility in handling various tasks, and a positive attitude.
- High school diploma or equivalent; additional certification or coursework in office administration is advantageous.
Benefits:
- Competitive salary commensurate with experience and qualifications.
- Health, dental, and vision insurance coverage.
- Retirement savings plan and other benefits as per company policy.
- Opportunities for professional development and growth within the organization.
- Collaborative and inclusive work environment fostering teamwork and innovation.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Spreadsheet
- MS Excel
- MS Office
- MS Windows
- MS Word
- Project management software
Additional information
Security and safety
- Basic security clearance
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
cabinetartsltd@gmail.com
Advertised until
2024-01-17
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1. What does an Office Administrator do?
Office administrators oversee administrative tasks to ensure the efficient operation of an office. They manage office supplies, assist with scheduling, handle correspondence, and support staff with various administrative needs.
2. What skills are essential for an Office Administrator?
Key skills include strong organizational abilities, excellent communication, proficiency in office software (such as MS Office), time management, attention to detail, and the ability to multitask effectively.
3. What qualifications or education are required to become an Office Administrator?
While a formal degree may not always be necessary, many employers prefer candidates with a high school diploma or equivalent. Additional certifications or courses in office administration can be advantageous.
4. What are the typical duties of an Office Administrator?
Duties include managing office supplies, handling correspondence, organizing meetings, maintaining office records, assisting with administrative tasks, and ensuring office protocols and procedures are followed.
5. Do Office Administrators work in specific industries or sectors?
Office administrators are employed across various industries, including corporate offices, healthcare facilities, educational institutions, non-profit organizations, government agencies, and small businesses.
6. What challenges do Office Administrators face in their role?
Challenges may include handling multiple tasks simultaneously, managing diverse responsibilities, addressing conflicting priorities, and adapting to evolving office needs.
7. Are there opportunities for career advancement as an Office Administrator?
Yes, experienced Office Administrators can progress to senior administrative roles, such as Office Manager, Executive Assistant, or take on specialized roles in human resources or operations management.
8. What tools or software do Office Administrators typically use?
Office Administrators use a range of tools including office software (Microsoft Office Suite, Google Workspace), project management tools, scheduling software, and other specialized office management applications.
9. How can someone excel as an Office Administrator?
Successful Office Administrators demonstrate strong organizational skills, problem-solving abilities, attention to detail, effective communication, adaptability, and a proactive approach to handling administrative tasks.
10. What impact does an Office Administrator have on an organization?
Office Administrators play a crucial role in ensuring the smooth functioning of an office, improving workflow efficiency, maintaining a positive work environment, and contributing to overall organizational productivity.
