JOB IN CANADA
Office administrator Needed In Canada By The Cosmic Security Limited
The Office Administrator will be responsible for overseeing administrative operations, maintaining office efficiency, and ensuring seamless day-to-day activities. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask effectively.
Job details
- Location: Vancouver, BC
- Salary: 28.00 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 3
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
Responsibilities:
- Greet and assist visitors, answer incoming calls, and manage general inquiries
- Manage office supplies, equipment, and inventory; place orders as needed
- Coordinate and schedule meetings, appointments, and travel arrangements for staff
- Assist in preparing and distributing internal communications, memos, and reports
- Maintain and update filing systems, databases, and records in an organized manner
- Manage incoming and outgoing mail and packages
- Collaborate with various departments to facilitate efficient office operations
- Support HR activities such as onboarding new hires, maintaining employee records, and organizing company events
- Ensure office spaces are well-maintained, clean, and organized
- Handle administrative tasks including expense reports, invoices, and budget tracking
Requirements:
- Proven experience as an Office Administrator, Administrative Assistant, or similar role
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Attention to detail and problem-solving skills
- Ability to prioritize tasks and work efficiently in a fast-paced environment
- Knowledge of office management procedures and basic accounting principles
- High school diploma or equivalent; additional certification or training in office administration is a plus
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Additional information
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
jobs.cosmics@gmail.com
Advertised until
2024-01-15
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
What are the primary responsibilities of an Office Administrator?
Office Administrators oversee a range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, organizing files, assisting with HR functions, and ensuring the smooth running of day-to-day office activities.
What skills are essential for success as an Office Administrator?
Successful Office Administrators possess strong organizational skills, excellent communication abilities, proficiency in office software, attention to detail, multitasking capabilities, adaptability, problem-solving skills, and a customer-service-oriented mindset.
How does an Office Administrator contribute to office efficiency?
Office Administrators play a pivotal role in maintaining office efficiency by managing resources effectively, streamlining processes, ensuring proper communication channels, optimizing office layouts, and providing necessary administrative support to different departments.
What strategies can an Office Administrator employ to handle multiple tasks effectively?
Prioritizing tasks, creating schedules and to-do lists, delegating responsibilities when appropriate, utilizing time management techniques, and maintaining open communication with team members are effective strategies for handling multiple tasks efficiently.
What are the career growth opportunities for Office Administrators?
Office Administrators often have opportunities for career advancement. They can progress to roles like Office Manager, Executive Assistant, Administrative Manager, or specialize in areas such as HR, finance, or operations management, depending on their interests and skill set.
How can one prepare for a career as an Office Administrator?
Gaining experience in administrative roles, pursuing relevant education or certifications in office administration, improving computer skills, developing strong organizational abilities, and honing interpersonal skills are key steps to prepare for a career as an Office Administrator.
