Receptionist Needed In Canada By 2207329 Alberta Ltd

We are seeking a friendly, organized, and detail-oriented Receptionist to join our team. The Receptionist will serve as the first point of contact for visitors and callers, providing exceptional customer service and contributing to the efficient operation of our office. If you possess excellent communication skills, multitasking abilities, and a welcoming demeanor, we encourage you to apply for this vital role.

Job details

• Location: 5038 167 Avenue NWEdmonton, ABT5Y 4C5
• Salary: 19.00 hourly / 35 hours per week
• Terms of employment Permanent employment: Full time Day
• Start date: Starts as soon as possible
• Vacancies 1
• Verified

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

Will train

Responsibilities:

• Greet and welcome visitors, clients, and guests in a professional and friendly manner.
• Answer and route incoming phone calls to the appropriate individuals or departments.
• Manage the main email inbox, responding to inquiries and forwarding messages as needed.
• Maintain a neat and organized reception area, ensuring a welcoming and inviting atmosphere.
• Schedule and manage appointments, meetings, and conference room reservations.
• Assist in managing office calendars, coordinating meetings, and sending reminders.
• Direct inquiries from clients, vendors, and colleagues to the appropriate contacts.
• Assist with basic administrative tasks, such as data entry, filing, and document preparation.
• Receive and sort incoming mail and packages, distributing them to the appropriate recipients.
• Maintain accurate records of visitor and call logs, ensuring confidentiality.
• Monitor and order office supplies, ensuring stock levels are maintained.
• Provide administrative support to various departments as needed.
• Collaborate with team members to ensure smooth communication and efficient operations.
• Uphold a professional and courteous attitude when dealing with all visitors and colleagues.
• Handle sensitive information and inquiries with discretion and confidentiality.
• Assist in coordinating company events and meetings, including preparing materials and arranging logistics.
• Stay updated on company policies, procedures, and announcements to provide accurate information.

Qualifications:

• High school diploma or equivalent education. Additional coursework in office administration is a plus.
• Prior experience as a receptionist, administrative assistant, or in a customer service role is beneficial.
• Strong communication skills, both verbal and written.
• Excellent interpersonal skills with a friendly and approachable demeanor.
• Proficiency in using office software such as Microsoft Office (Word, Excel, Outlook).
• Organizational skills and the ability to manage tasks efficiently in a fast-paced environment.
• Attention to detail and the ability to maintain accurate records.
• Professional appearance and attitude, representing the company in a positive manner.
• Adaptability and the ability to handle unexpected situations with grace.
• Familiarity with office equipment, including phone systems and email platforms.

Tasks

• Greet people and direct them to contacts or service areas
• Provide basic information to clients and the public
• Order office supplies
• Schedule and confirm appointments
• Maintain work records and logs
• Receive and issue payments
• Answer telephone and relay telephone calls and messages

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Sitting

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

jaswalia001@gmail.com

Advertised until

2023-09-24

Here are some frequently asked questions to help you gain a better understanding of this Receptionist:

1: What does a receptionist do?

A receptionist serves as the first point of contact for visitors and callers. They greet guests, answer phone calls, manage appointments, handle administrative tasks, and contribute to the overall smooth operation of an office.

2: What skills are essential for a receptionist?

Strong communication, excellent interpersonal skills, multitasking, organizational abilities, and a friendly demeanor are key qualities for a receptionist. Technical proficiency in office software and phone systems is also important.

3: Is prior experience required to become a receptionist?

While experience can be beneficial, many receptionists start in entry-level positions and receive on-the-job training. A professional attitude, welcoming nature, and good communication skills are crucial.

4: Is being a receptionist just about answering calls and greeting visitors?

No, being a receptionist involves a variety of responsibilities, including managing appointments, assisting with administrative tasks, directing inquiries to the appropriate departments, and ensuring a welcoming environment for all visitors.

5: How important is customer service in this role?

Customer service is paramount. Receptionists interact with clients, guests, and colleagues, contributing to the overall impression of the company.

6: What’s the work environment like for receptionists?

Receptionists work in various industries, from corporate offices to healthcare facilities and hotels. The environment can be fast-paced and diverse.

7: How do receptionists manage busy periods and multitasking?

They prioritize tasks, stay organized with tools like calendars and scheduling software, and handle calls and visitors efficiently.

8: Are there opportunities for career growth as a receptionist?

Certainly. Receptionists can move on to supervisory roles, office management, or even transition to related positions like administrative assistants or customer service representatives.

9: What’s the most rewarding aspect of being a receptionist?

Being at the forefront of interactions, contributing to a positive first impression, and ensuring the office operates smoothly are some of the most rewarding aspects.

10: How can I become a receptionist?

Develop strong communication skills, gain customer service experience, and familiarize yourself with office software and phone systems. Apply for entry-level receptionist positions and emphasize your interpersonal abilities in your resume and interviews.