Office Manager Needed In Canada By 2613881 Ontario Inc

We are seeking a highly organized, detail-oriented, and motivated Office Manager to join our team. The Office Manager will play a crucial role in ensuring the efficient operation of our office by overseeing administrative tasks, managing staff, and maintaining a productive work environment. If you have strong leadership skills, a knack for problem-solving, and a commitment to optimizing office operations, we encourage you to apply for this pivotal role.

Job details

• Location: Whitby, ON
• Salary: 29.00 hourly / 35 hours per week
• Terms of employment Permanent employment: Full time Day, Weekend
• Start date: Starts as soon as possible
• Vacancies 1
• Verified

Overview

Languages

English

Education

• Bachelor’s degree

Experience

2 years to less than 3 years

Responsibilities:

• Oversee daily office operations, including managing schedules, coordinating meetings, and maintaining office supplies.
• Supervise administrative staff, providing guidance, training, and support to ensure optimal performance.
• Handle personnel matters, such as recruitment, onboarding, performance evaluations, and addressing staff-related concerns.
• Manage office budgets, track expenses, and handle financial transactions with accuracy.
• Develop and implement efficient administrative systems, processes, and procedures to streamline workflows.
• Ensure the office environment is organized, well-maintained, and conducive to productivity.
• Collaborate with cross-functional teams to facilitate communication, project coordination, and information sharing.
• Monitor and manage office equipment and technology, including troubleshooting and coordinating repairs.
• Oversee office security protocols, including access control and data protection.
• Prepare and manage reports, presentations, and documents as needed.
• Plan and coordinate office events, meetings, and training sessions.
• Manage vendor relationships and negotiate contracts for office services.
• Foster a positive and inclusive work culture, promoting teamwork and collaboration.
• Address employee concerns and conflicts with diplomacy and professionalism.
• Uphold compliance with company policies, legal requirements, and industry standards.
• Stay updated on industry trends, best practices, and advancements in office management.
• Handle sensitive and confidential information with discretion.
• Contribute to strategic decision-making by providing insights and recommendations to improve office efficiency.

Qualifications:

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience in office management, administration, or a related role.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent leadership and interpersonal skills, with the ability to manage and motivate a team.
• Effective communication skills, both written and verbal.
• Proficiency in using office software, including Microsoft Office suite.
• Problem-solving abilities and a proactive approach to addressing challenges.
• Detail-oriented mindset with a focus on accuracy and quality.
• Budget management and financial acumen.
• Flexibility to adapt to changing priorities and office needs.
• Professionalism and the ability to represent the company effectively.
• Knowledge of office equipment, technology, and systems.
• Ability to maintain confidentiality and handle sensitive information.
• Previous experience in HR functions is a plus.

Tasks

• Review, evaluate and implement new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 11-15 people

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

hrdennys2000@gmail.com

Advertised until

2023-09-24

Here are some frequently asked questions to help you gain a better understanding of this Office manager:

1: What does an office manager do?

An office manager is responsible for overseeing daily administrative tasks, coordinating office operations, managing staff, and ensuring the smooth functioning of the workplace.

2: What skills are essential for an office manager?

Key skills include organizational abilities, leadership qualities, effective communication, multitasking, problem-solving, and a strong attention to detail.

3: Is prior experience necessary to become an office manager?

While experience can be beneficial, many office managers start in entry-level administrative roles and gradually gain the skills and knowledge needed to take on managerial positions.

4: Is an office manager’s role limited to administrative tasks?

No, an office manager’s role extends to personnel management, budgeting, facilities maintenance, and often involves strategic decision-making to optimize office operations.

5: What’s the work environment like for office managers?

Office managers work in a variety of industries, from corporate offices to small businesses, medical practices, and non-profit organizations. The environment can be fast-paced and diverse.

6: How do office managers handle conflicts among staff?

Office managers use strong communication skills and diplomacy to address conflicts, mediate disputes, and foster a positive and productive work environment.

7: Are there opportunities for career growth as an office manager?

Absolutely. Office managers can progress to roles like Operations Manager, Administrative Services Manager, or even transition to leadership roles in related departments.

8: What’s the most rewarding aspect of being an office manager?

The ability to ensure the efficient functioning of the office, support staff growth and development, and contribute to a positive work culture are some of the most rewarding aspects.

9: How can I become an office manager?

Start by gaining experience in administrative roles. Develop your organizational, communication, and leadership skills. Show initiative in problem-solving and taking on responsibilities. Consider pursuing relevant certifications or further education.