Event Planner Needed In Canada By Fayre Rental & Management Properties Ltd

We are seeking a creative and detail-oriented Event Planner to join our team. The Event Planner will play a pivotal role in conceptualizing, organizing, and executing a variety of events, ensuring seamless coordination and unforgettable experiences for our clients. If you possess exceptional organizational skills, a flair for creativity, and thrive in a dynamic and fast-paced environment, we encourage you to apply for this exciting opportunity.

Job details

• Location: 1146 Wellington st.Halifax, NSB3H 2Z8
• Salary: 22.00 to 24.00 hourly (to be negotiated) / 35 hours per week
• Terms Of Employment Permanent Employment: Full time Day, Evening, Weekend
• Start date: Starts as soon as possible
• Benefits: Financial benefits, Long term benefits, Other benefits
• Vacancies 1
• Verified

Overview

Languages

English

Education

• College/CEGEP

Experience

5 years or more

Responsibilities:

• Collaborate with clients to understand their event goals, preferences, and vision, ensuring a tailored and memorable experience.
• Develop comprehensive event plans, including budgets, timelines, layouts, and logistics.
• Source and negotiate with vendors, including caterers, venues, decorators, and entertainment providers.
• Design event themes, décor, and concepts that align with clients’ preferences and objectives.
• Coordinate all aspects of event execution, from setup and registration to audiovisual requirements and teardown.
• Manage guest lists, invitations, and RSVPs, ensuring accurate attendance tracking.
• Oversee on-site event operations, ensuring seamless execution, and addressing any last-minute changes.
• Collaborate with cross-functional teams to ensure all event components, such as marketing materials and promotional activities, are aligned.
• Provide exceptional customer service by promptly addressing client inquiries, concerns, and feedback.
• Prepare post-event evaluations, analyzing success metrics and gathering insights for future improvements.
• Stay updated on industry trends, best practices, and emerging technologies to enhance event experiences.
• Manage event budgets, track expenses, and provide timely financial reports to clients and management.
• Maintain relationships with vendors, venues, and partners, negotiating favorable terms and pricing.
• Uphold ethical and professional conduct in all client interactions and event dealings.

Qualifications:

• Bachelor’s degree in event management, hospitality, marketing, or a related field. Relevant certifications are a plus.
• Proven experience in event planning, coordination, and execution.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills to liaise with clients, vendors, and teams effectively.
• Creative thinking and the ability to conceptualize innovative event themes and ideas.
• Proficiency in event planning software, project management tools, and Microsoft Office suite.
• Adaptability and a solution-oriented mindset to address challenges and unexpected situations.
• Time management skills to meet deadlines and manage event schedules.
• Willingness to work evenings, weekends, and extended hours during peak event periods.
• Positive attitude, strong work ethic, and a passion for delivering exceptional event experiences.

Tasks

• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Recruit, hire and supervise staff and/or volunteers
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Administer revenues and expenditures and assist in preparing financial reports
• Arrange for production or purchase of promotional products
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Research and design special events programs
• Plan for translation and interpretation services
• Plan for traffic and crowd control and security
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics
• Identify human resources requirements

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Office

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Fast-paced environment

Personal suitability

• Efficient interpersonal skills
• Initiative
• Team player

Benefits

Financial benefits

• Gratuities

Long term benefits

• Other benefits

Other benefits

• Learning/training paid by employer
• Parking available

Who can apply to this job?

Only apply to this job if:

• You are a Canadian citizen, a permanent or a temporary resident of Canada.
• You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

fayrepropertieshr@gmail.com

Include this reference number in your application

Event planner 010

How-to-apply instructions

Here is what you must include in your application:

• Job reference number

Advertised until

2023-09-23

Here are some frequently asked questions to help you gain a better understanding of this Event planner:

1: What does an Event Planner do?

An Event Planner is a creative and strategic professional responsible for organizing and executing a wide range of events, from weddings and corporate functions to conferences and social gatherings. They handle logistics, design, coordination, and ensure that every detail of the event runs smoothly.

2: What skills are essential for an Event Planner?

Key skills include strong organizational abilities, attention to detail, excellent communication, creativity, problem-solving, time management, and the knack for multitasking. Interpersonal skills, adaptability, and the ability to remain calm under pressure are also crucial.

3: Do Event Planners only work on glamorous events like weddings?

No, Event Planners work across various sectors and event types. Their expertise extends to corporate events, fundraisers, trade shows, conferences, product launches, and more. Every event benefits from their planning and coordination skills.

4: How important is creativity in event planning?

Creativity is a fundamental aspect of event planning. Event Planners design themes, select décor, create engaging experiences, and innovate solutions to meet clients’ unique visions and goals.

5: Is prior experience required to become an Event Planner?

While prior experience is valuable, it’s not always mandatory. Many Event Planners start by assisting established professionals, interning, or working on personal projects to build their portfolio.

6: What’s the work environment like for Event Planners?

Event Planners work in diverse settings. They spend time in offices planning, coordinating site visits, and liaising with clients, vendors, and teams. During events, they’re on-site overseeing the execution.

7: How do Event Planners handle unexpected challenges during events?

Resourcefulness is key. Event Planners anticipate potential issues, have contingency plans, and remain adaptable. They tackle challenges with a calm demeanor, seeking solutions to ensure a seamless experience.

8: Are there opportunities for career growth as an Event Planner?

Certainly. Event Planners can advance to roles like Senior Event Planner, Event Director, or specialize in specific event types, such as weddings or corporate events. Some even establish their event planning businesses.

9: What’s the most rewarding aspect of being an Event Planner?

Witnessing clients’ joy, turning visions into reality, and creating memorable moments are incredibly fulfilling. Event Planners contribute to celebrations, milestones, and successful gatherings.

10: How can I become an Event Planner?

Consider formal education in event planning, hospitality, marketing, or related fields. Gain hands-on experience through internships, volunteering, or entry-level roles. Build a diverse portfolio, cultivate networking skills, and explore industry associations and certifications.