Administrative Assistant Needed In Canada By Cvd Corporation

We are seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. The Administrative Assistant will play a crucial role in supporting daily operations, managing tasks, and facilitating efficient communication within the organization. If you have strong organizational skills, effective communication abilities, and a passion for contributing to a well-functioning team, we encourage you to apply for this essential position.

Job details

• Location: 805 vansittart ave.Woodstock, ONN4T 0L6
• Salary: 25.00 hourly / 40 hours per week
• Terms of employment Permanent employment: Full time Day, Evening, Weekend
• Start date: Starts as soon as possible
• Vacancies 1
• Verified

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work setting

• Relocation costs covered by employer

Responsibilities:

• Provide comprehensive administrative support to ensure smooth office operations.
• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Prepare and edit documents, reports, presentations, and other materials.
• Coordinate and schedule meetings, conferences, and events, including logistics and materials preparation.
• Assist in data entry, record keeping, and maintaining organized filing systems.
• Manage office supplies, inventory, and equipment maintenance.
• Welcome visitors, clients, and guests, ensuring a positive and professional experience.
• Collaborate with colleagues to support cross-functional projects and initiatives.
• Assist in coordinating office and team activities, celebrations, and team-building events.
• Handle sensitive and confidential information with the utmost discretion.
• Conduct basic research and gather data for projects and reports.
• Assist with financial tasks, such as processing expenses and invoices.
• Monitor and manage deadlines, ensuring timely completion of tasks and projects.
• Provide backup support to other team members as needed.

Qualifications:

• High school diploma or equivalent education. Relevant certifications or associate’s degree in office administration is a plus.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication skills, both written and verbal.
• Exceptional organizational skills and attention to detail.
• Strong problem-solving abilities and the capacity to work independently.
• Ability to multitask and manage priorities effectively.
• Professional demeanor and strong interpersonal skills.
• Previous experience as an Administrative Assistant or in an office support role is advantageous.
• Familiarity with office equipment, including printers, scanners, and copiers.
• Discretion and integrity when dealing with sensitive information.
• Flexibility to adapt to changing priorities and handle diverse tasks.

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows

Additional information

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

petrowoodstock@gmail.com

Advertised until

2023-09-23

Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:

1: What does an Administrative Assistant do?

An Administrative Assistant provides essential support to organizations by managing daily tasks, organizing schedules, coordinating meetings, handling communication, and ensuring the smooth flow of office operations.

2: What skills are important for an Administrative Assistant?

Strong organizational skills, attention to detail, effective communication, time management, and proficiency in office software (e.g., Microsoft Office) are key. Flexibility, adaptability, and the ability to multitask are also crucial.

3: Is a college degree necessary to become an Administrative Assistant?

While a degree can be beneficial, it’s not always required. Many Administrative Assistants have diplomas or certificates in office administration, but relevant experience and skills often play a significant role in securing the position.

4: What’s the work environment like for Administrative Assistants?

Administrative Assistants work in various settings, including offices, government agencies, educational institutions, and healthcare facilities. They collaborate with colleagues, managers, and clients to support organizational goals.

5: Are Administrative Assistants only responsible for clerical tasks?

While administrative tasks such as scheduling, managing emails, and filing are common, the role goes beyond clerical work. Administrative Assistants may also be involved in project coordination, data analysis, and event planning.

6: How important is confidentiality in this role?

Confidentiality is paramount. Administrative Assistants often handle sensitive information, such as financial data, employee records, and company strategies. Maintaining confidentiality is vital to building trust.

7: How do Administrative Assistants handle tight deadlines and multiple tasks?

Effective time management is crucial. Administrative Assistants prioritize tasks, set reminders, and use tools like to-do lists or calendar applications to stay organized and meet deadlines.

8: Are there opportunities for career growth as an Administrative Assistant?

Absolutely. Administrative Assistants can advance to roles such as Office Manager, Executive Assistant, or Administrative Coordinator. The skills acquired in this role are transferable to various industries and positions.

9: What’s the most rewarding aspect of being an Administrative Assistant?

Contributing to the smooth functioning of an organization is rewarding. Administrative Assistants play a vital role in keeping operations efficient, helping colleagues succeed, and enabling leaders to focus on strategic tasks.

10: How can I become an Administrative Assistant?

Look for job openings in various industries and tailor your resume to highlight relevant skills and experience. Focus on your organizational abilities, attention to detail, and proficiency in office software. During interviews, emphasize your problem-solving skills and ability to manage tasks effectively.